MacroView has released version 7 of its Document Management Framework (DMF) add-on for Microsoft SharePoint, adding support for SharePoint 2010 and Office 2010 and many additional functions.

MacroView Managing Director, Noel Williams, said, “The design objective of MacroView DMF is to enable document management solutions based on Microsoft SharePoint that are a viable and attractive replacement for traditional document management systems, as well as for file and email management solutions based on folder trees in Windows File Shares and/or in Outlook.”

Users of MacroView DMF v7 can perform a full range of email and SharePoint document management tasks, while continuing to work in Outlook. Subject to their SharePoint permissions, this includes being able to browse, search, preview, open, copy, move and delete documents and emails that are stored in SharePoint.

The user can also drag and drop to save emails and their attachments to any area of the SharePoint store, with MacroView DMF handling the capture of any metadata defined for the destination area in SharePoint.

Installing MacroView DMF adds a new pane to the user’s Outlook desktop that supports efficient navigation and viewing of content in all areas of the SharePoint document store which the user has permission to access. For a document store managed by SharePoint 2010, MacroView DMF v7 extends this navigation and viewing to include Metadata Navigation based on Hierarchical Term Set taxonomies. Key Filters and Document Sets are also supported.

MacroView DMF v7 provides access to the Compliance functionality of SharePoint 2010, including Legal Holds and in-place declaration of Records. An optional Unique Document Numbering module available for MacroView DMF enhances the native ability of SharePoint 2010 to assign unique document numbers to files as they are saved, by facilitating the display of the resulting Document IDs in the footers of Word, Excel and PowerPoint documents that are opened from SharePoint. It supports saving of PDFs from Adobe Reader/Adobe Acrobat to SharePoint, with capture of associated metadata. In MacroView DMF v7 this integration has been extended to support the re-saving of PDFs that have been opened from SharePoint.

As it re-saves, MacroView DMF automatically locates to the source area in the SharePoint document store, creates a new version rather than replacing the file and displays already captured metadata so that it can be adjusted as part of the save.

James Hoare, MacroView Business Development Manager, says: “The capability of MacroView DMF v7 to save PDFs to SharePoint directly from Adobe Reader or Acrobat facilitates both the initial saving of scanned images to SharePoint and also their subsequent processing workflows.”

MacroView DMF provides an intuitive interface to the SharePoint Search engine so that documents and emails can quickly be found on the basis of both their metadata and the text that they contain. The document search interface is now compatible with both SharePoint 2010 Search and FAST Search Server 2010 for SharePoint.