A new tool to centrally manage users’ Outlook email signatures has been launched by US company Red Earth Software, Policy Patrol Signatures for Microsoft Outlook.

It allows organisations to ensure that the necessary email disclaimer is added and that corporate email signatures are uniform and convey consistent and professional brand practices.

“Companies are moving to standardised email signatures for company branding purposes, as well as adding the required legal disclaimers to meet compliance requirements,” said Mike Spykerman, CEO of Red Earth Software.

“Outlook signatures are difficult to manage since they require configuration for each individual client and there is no way to manage these signatures from a centralised location. By deploying Policy Patrol Signatures, companies can now configure their user’s Outlook signatures from one location ensuring a homogeneous corporate email ‘look’.”

IT administrators can easily control email message fonts, format pictures on the signature, add company legal disclaimers and footers and utilise different signatures for replies and forwards. Policy Patrol Signatures integrates with Microsoft Outlook 2003, 2007 and 2010 and Outlook Web Access Signatures.

“Companies are becoming increasingly aware of how their email signatures not only increase brand awareness but also help market their business. By including a professionally designed signature block with a company logo, the sender conveys a consistently branded professional image. Additionally, including social media links in email signatures acts as a catalyst for building followers on social media sites such as Twitter and Facebook,” added Spykerman.

A 30-day trial version is available from http://www.policypatrol.com