Fugro implements AP Smart for workflow automation

AP Smart has been chosen to streamline the purchase requisition, procurement and Accounts Payable processes at Fugro TSM and Fugro Survey, global subsea contractors servicing the oil and gas and marine industries with offices in Perth and Brisbane.

An existing customer with Microsoft Dynamics partner, UXC Eclipse, Fugro recently selected AP Smart to offer a web-based purchase requisitioning and approval process.

Fugro TSM and Fugro Survey, operating companies of Fugro Group, currently utilise Microsoft Dynamics NAV as their enterprise resource planning (ERP) solution.  Recognising the need to introduce an automated data capture and invoice-to-PO matching from incoming invoice, Fugro TSM and Fugro Survey approached their Microsoft Dynamics partner, UXC Eclipse, to recommend a third party solution that tightly integrated with Microsoft Dynamics NAV and was easy to use. 

UXC Eclipse recommended AP Smart. A Microsoft Dynamics NAV certified solution, AP Smart has been developed by ReadSoft and ExFlow (SignUp Software) combining their expertise in document processing and automation. AP Smart helps organisations reduce business costs and improve efficiencies as it captures, extracts and integrates data from invoices and other documents into Microsoft Dynamics NAV.

AP Smart offers customised approval workflows that can be configured to meet current business practices and process, as well as enables organisations to automate an array of processes, including Accounts Payable, Accounts Receivable, Time Sheets and any other document that requires manual data entry.

“We were introduced to AP Smart a number of years ago as it is used by the Fugro Group worldwide. We were impressed with the solution, but we put the implementation on hold. When UXC Eclipse approached us about their partnership with SignUp it gave us an opportunity to revisit AP Smart and work with local UXC Eclipse and SignUp staff to implement the system,” said Melissa Cochran, Accountant at Fugro Survey in Perth, WA.

Once implemented, AP Smart will significantly streamline the purchase requisition, procurement and Accounts Payable processes, eliminate the risk of manual data entry errors, and reduce time and effort across the Accounts Payable and procurements teams. Fugro TSM and Fugro Survey will also increase visibility and control over their procurement and ordering process and increases accountability across the team.

“As our long standing Microsoft Dynamics NAV partner UXC Eclipse we were comfortable with UXC Eclipse’s recommendation to have a closer look at AP Smart to improve our AP processes. After several product demonstrations we determined that AP Smart was going to offer a significant ROI to our business,” said Joseph Jeevaraj, Financial Accountant, Fugro TSM Pty Ltd.

Fugro TSM provides fully integrated services combining Dynamically Position vessels, Subsea equipment, personnel and engineering services. Fugro Survey provides Marine Survey services including the study, mapping and analysis of both subsea environmental conditions and ocean territories.